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#Outlook conditional formatting for all folders pro#
#Outlook conditional formatting for all folders download#

You might find this alternative easier or preferable to creating or modifying a view. Similar to changing a view's configuration, you can sort multi-account folders by accounts. (Click the More button to see all of the settings.) 4. You'll find this setting in the Arrangement gallery on the View tab.

#Outlook conditional formatting for all folders download#

pst files into one and download all mail into the same Inbox. In Outlook 20, you can combine individual.

#Outlook conditional formatting for all folders pro#

(For more complete instructions on applying this setting to all folders, read " Pro tip: Use standard and custom views to personalize an Outlook folder.") In addition, you can quickly apply this setting to all folders by modifying the default Messages view and then copying it. After creating the main sort, apply this setting to further define the results by account. You'll probably find it more useful to combine this setting with other sorting methods, such as search folders and filters. The change is immediate, but its helpfulness in a busy Inbox is limited. In Outlook 20, choose Arrange By from the View menu and then select E-mail Account.

You can use a view property to sort message by their accounts. If you're not familiar with rules, take a minute to review the many conditions and actions you can do a lot with rules. This rule works similarly to the account-specific folder tip in #1.

Select Run this rule now on messages already in "Inbox" ( Figure D) if you want Outlook to move existing messages into the folder.

I recommend a name that includes the account's name, such as "Move message for account name."

Click Next twice (you won't want to include any exceptions to the rule most likely).

You can create a folder at this point, if necessary. Then, identify the folder to which you want to download mail from the specified account ( Figure C), and click OK.

Click the specified folder link in the bottom pane.

Choose the account from the resulting drop-down, click OK, and then click Next.

Click the specified link in the bottom pane ( Figure B).

Check the through the specified account option.

Outlook 20 users, select Apply rule on message I receive.

In Outlook 20, use Check messages when they arrive.

Click New Rule on the E-Mail Rules tab.

Although this is unlikely, I'm including the instructions to be as comprehensive as possible.) (Outlook 20 users won't need this rule unless they choose to combine all accounts into the same Inbox. In Outlook 20, click the File tab and click Manage Rules & Alerts in the Account Information section.

In Outlook 20, choose Rules and Alerts from the Tools menu.

You can also use a rule to manipulate mail received from a specific account as follows: They're commonly used to manipulate mail as it arrives. In addition, Outlook will save copies of all sent messages in the default account, not in the account-specific folder. Unlike the 2010/2013 configuration, all of your messages download into the same. You can create specific folders for every POP3 account you have.

Use the resulting dialog to identify the folder you want to download your POP3 account mail to ( Figure A) or create a new folder if it doesn't already exist.Īfter making this change, Outlook will download that account's mail into the specified folder.

(This button isn't available for IMAP accounts.)

Select the POP3 account you want to reconfigure.

(In Outlook 20, Account Settings are on the File tab.)

Choose Account Settings from the Tools menu in Outlook 2007.

You'll create an account-specific folder as follows: Doing so is easy, and it's probably the best way to manage multiple accounts in Outlook 2007 and earlier. You can simulate the account-specific Inbox configuration in Outlook 20 by creating new download folders for each account. I'll include instructions for 20 even if you need to sort by accounts, you might want to use these methods to sort by other criteria. In this article, I'll show you seven ways to sort or view email messages by their accounts. If you're still using Outlook 2007 or earlier, you can simulate this convenience, but you'll have to set it up yourself. Outlook 20 automatically create individual folders for each account. Most users manage more than one e-mail account.